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Required fields are marked with an asterisk (*). One of the fields below requires a file upload/attachment, the file size must be less than 10MB.First name *
Last name *
Mobile Phone *
For example, 123-456-7890
Birthdate *
A valid date as MM/DD/YYYY (for example: 11/30/2015)
The photo must be a passport-style headshot only of you alone with a solid background in JPG format, (no hats, no sunglasses, and no others in your photo). The photo file should be saved with your full name
Emergency Contact Name *
Emergency contact phone number *
Please select your Women's Shirt/Jacket size (Women select one) *
Please select your UNISEX Men and Women Sweatshirt/Jacket size? (Men and Women select one) *
Have you previously volunteered at the ATX Open or Austin 125?
Purpose
The ATX Open and Austin 125 are committed to maintaining a safe, respectful, and inclusive environment for all participants, including players, staff, volunteers, and spectators. This policy establishes standards of conduct for volunteers, outlines screening and attestation requirements, and references our protocols for reporting and addressing allegations of sexual abuse or misconduct.
Scope
This policy applies to all individuals serving in a volunteer capacity at the ATX Open or Austin 125.
1. Standards of Conduct
All volunteers are expected to:
- Treat participants, staff, fellow volunteers, and attendees with respect at all times.
- Comply with the ATX Open and Austin 125 Code of Conduct and all applicable tournament policies.
- Support a safe environment by reporting concerns promptly through established channels.
- Avoid any behavior that could reasonably be interpreted as harassment, abuse, or misconduct.
2. Screening and Attestation
To help protect the integrity and safety of the ATX Open and Austin 125 community, all volunteers are required to confirm the following as a condition of service:
- They have not been convicted of a felony offense.
- They have not been convicted of any crime involving sexual misconduct, child abuse, or harm to a minor.
- They acknowledge and agree to abide by the ATX Open and Austin 125’s Sexual Abuse Allegation Handling Policy.
Volunteers will complete a written acknowledgement form prior to the start of their service. This information will be maintained in confidence and used solely for compliance and safety purposes.
3. Reporting Allegations of Sexual Abuse or Misconduct
In alignment with the Sexual Abuse Allegation Handling Policy, all volunteers must immediately report any suspected or witnessed incidents of sexual abuse or misconduct.
Reports should be directed to:
- Tournament Director – Christo van Rensburg (Christo@DropShotSeries.com)
- Chief Operating Officer – Kim Friesz (Kim@DropShotSeries.com)
All reports will be treated with the utmost confidentiality, with details shared only with individuals directly involved in the investigation or resolution.
4. Response to Allegations
- Upon receiving a report, an initial assessment will be conducted to determine appropriate next steps, including whether law enforcement should be notified.
- An Investigation Committee may be convened to ensure a fair and impartial process.
- Protective measures (such as temporary suspension of duties) may be taken to safeguard participants during the investigation.
- Confirmed violations will result in disciplinary action, up to and including removal from volunteer service and referral to law enforcement where applicable.
5. Commitment to Safety
The ATX Open and Austin 125 will provide ongoing training and resources to volunteers to reinforce safety, reporting procedures, and expectations of conduct. Our collective responsibility is to ensure that the tournament remains a safe and welcoming event for all.
Reports should be directed to:
- Tournament Director – Christo van Rensburg (Christo@DropShotSeries.com)
- Chief Operating Officer – Kim Friesz (Kim@DropShotSeries.com)
All reports will be treated with the utmost confidentiality, with details shared only with individuals directly involved in the investigation or resolution.
4. Response to Allegations
- Upon receiving a report, an initial assessment will be conducted to determine appropriate next steps, including whether law enforcement should be notified.
- An Investigation Committee may be convened to ensure a fair and impartial process.
- Protective measures (such as temporary suspension of duties) may be taken to safeguard participants during the investigation.
- Confirmed violations will result in disciplinary action, up to and including removal from volunteer service and referral to law enforcement where applicable.
5. Commitment to Safety
The ATX Open will provide ongoing training and resources to volunteers to reinforce safety, reporting procedures, and expectations of conduct. Our collective responsibility is to ensure that the tournament remains a safe and welcoming event for all.
Conduct and Safety Policy Acknowledgement *
Misconduct Reporting Acknowledgement *
Please confirm the following statement by checking the box. *
Please acknowledge the following regarding sexual misconduct. *
Disclaimer
Please complete and sign this ATX Open Release Form ("Release Form”) submit it via the web form. The participant must sign a form or, if the participant is a minor, by the participant’s parent or legal guardian. This Release Form must be completed and submitted in order for participants to take part (or volunteer in any capacity, including ball persons) in the 2026 ATX Open, which is to be held February 21 - March 1, 2026 (“Event”). Please sign using the portal.
I, _ (“Participant”), hereby expressly release and agree to not hold liable Drop Shot LLC, Westwood Country Club, The City of Austin, USTA, WTA, and any of their affiliates, members, agents, employees, officers, directors, contractors, sponsors, and other representatives, successors and assigns (collectively, the “Released Parties” from any and all claims of any kind arising from my service as a volunteer.
In connection with the Event, Participant assumes full risk and responsibility for any death, disability, or bodily injury that Participant may suffer, or damage to property that may be caused, arising from any cause whatsoever, or any death, disability, or bodily injury or property damage to another person arising from Participant’s participation in the Event. Participant forever discharges and waives any claim or legal action of any nature, known, or unknown, in law or in equity, which Participant or Participant’s heirs, or legal representatives shall or have made in that regard.
Participant also understands that there is a risk of loss, theft and damage to any personal belongings, personal equipment, and other property that Participant brings onto the Event premises, and Participant does not and will not hold the Released Parties responsible in any way.
Participant shall not use personal social media accounts or channels to post any information from or conversations with WTA World Tour or WTA players or Event officials or other professional tennis players or celebrities that occur during the time that Participant is at the Event unless approved in writing by a representative of Drop Shot LLC. Violation of this rule shall be grounds for immediate dismissal.
In consideration of the acceptance’s participation in the Event, the Participant, directly and on behalf of the Participant’s heirs and legal representatives, releases and forever discharges the Released Parties from all claims, damages, losses, or injuries that the Participant may suffer or sustain, by negligence or otherwise, arising out of or relating to Participant’s participation in the Event, including regarding any travel to and from the Event. All such claims, whether known or unknown, are waived and released, and Participant covenants not to sue thereon.
Medical Release:
I hereby consent to the rendering of emergency first aid or medical treatment deemed reasonably necessary for the Participant by the Released Parties at the time of injury or illness in their sole discretion. I further understand that I will be responsible for payment for any such medical treatment if required.
I am fully aware of the risks involved with entering the ATX Open-Westwood Country Club premises, as well as any transportation and/or hotel that is a partner with the ATX Open (collectively, “Facilities”). I am entering into this waiver knowingly and on my own behalf.
By signing this Release Form, I acknowledge that I have read and understand the provisions set forth in this release and voluntarily consent to the terms set forth.
Please complete and sign this ATX Open Release Form ("Release Form”) submit it via the web form. The participant must sign a form or, if the participant is a minor, by the participant’s parent or legal guardian. This Release Form must be completed and submitted in order for participants to take part (or volunteer in any capacity, including ball persons) in the 2026 ATX Open, which is to be held February 21 - March 1, 2026 (“Event”). Please sign using the portal.
I, _ (“Participant”), hereby expressly release and agree to not hold liable Drop Shot LLC, Westwood Country Club, The City of Austin, USTA, WTA, and any of their affiliates, members, agents, employees, officers, directors, contractors, sponsors, and other representatives, successors and assigns (collectively, the “Released Parties” from any and all claims of any kind arising from my service as a volunteer.
In connection with the Event, Participant assumes full risk and responsibility for any death, disability, or bodily injury that Participant may suffer, or damage to property that may be caused, arising from any cause whatsoever, or any death, disability, or bodily injury or property damage to another person arising from Participant’s participation in the Event. Participant forever discharges and waives any claim or legal action of any nature, known, or unknown, in law or in equity, which Participant or Participant’s heirs, or legal representatives shall or have made in that regard.
Participant also understands that there is a risk of loss, theft and damage to any personal belongings, personal equipment, and other property that Participant brings onto the Event premises, and Participant does not and will not hold the Released Parties responsible in any way.
Participant shall not use personal social media accounts or channels to post any information from or conversations with WTA World Tour or WTA players or Event officials or other professional tennis players or celebrities that occur during the time that Participant is at the Event unless approved in writing by a representative of Drop Shot LLC. Violation of this rule shall be grounds for immediate dismissal.
In consideration of the acceptance’s participation in the Event, the Participant, directly and on behalf of the Participant’s heirs and legal representatives, releases and forever discharges the Released Parties from all claims, damages, losses, or injuries that the Participant may suffer or sustain, by negligence or otherwise, arising out of or relating to Participant’s participation in the Event, including regarding any travel to and from the Event. All such claims, whether known or unknown, are waived and released, and Participant covenants not to sue thereon.
Medical Release:
I hereby consent to the rendering of emergency first aid or medical treatment deemed reasonably necessary for the Participant by the Released Parties at the time of injury or illness in their sole discretion. I further understand that I will be responsible for payment for any such medical treatment if required.
I am fully aware of the risks involved with entering the ATX Open-Westwood Country Club premises, as well as any transportation and/or hotel that is a partner with the ATX Open (collectively, “Facilities”). I am entering into this waiver knowingly and on my own behalf.
By signing this Release Form, I acknowledge that I have read and understand the provisions set forth in this release and voluntarily consent to the terms set forth.
